KSafety helps restaurants, cafés, caterers, pubs, hotels and takeaways replace paper folders with daily digital checks, HACCP-based records, staff training evidence, risk assessments, traceability, and a professional EHO Report Pack.
Built for UK hospitality teams that need simple daily records, clear accountability, and inspection-ready evidence.
Built for UK hospitality
13
Compliance Modules
100%
Paperless Records
14 Days
Free Trial
UK
FSA / SFBB Aligned
Why KSafety
Paper-based compliance is slow to complete, hard to retrieve during inspections, easy to lose, and gives EHOs no confidence in your consistency. Missing records, illegible handwriting and incomplete logs are among the most common reasons businesses receive lower hygiene ratings.
KSafety replaces the folder with a digital system that keeps every record organised, timestamped and accessible — from any device, any time. When an EHO walks in, you're ready.
Disorganised folders
Records scattered across binders, notebooks and scraps of paper — impossible to retrieve quickly.
Incomplete daily checks
Staff skip logs because paper is slow and easy to forget. Gaps show up badly during inspections.
Inspection panic
Scrambling to find records when an EHO arrives is stressful and damages confidence in your operation.
No traceability
No batch records means you cannot quickly identify or isolate affected stock in a recall situation.
Unclear responsibility
Paper records rarely show who did what and when — and cannot prove consistent management.
The solution
Daily checks, HACCP evidence, allergen records, staff training, risk assessments, incident tracking, and batch traceability — all organised, timestamped, and ready to export for your EHO.
Core Modules
Temperature Logs
Fridge, cooking, cooling, reheating and hot-holding checks with out-of-range alerts and corrective actions.
Delivery Records
Goods-in checks, supplier records, batch codes, rejection workflows and delivery temperature logging.
Cleaning Records
Daily, weekly and monthly cleaning schedules with individual task tracking, sign-off and verification.
Hygiene Inspections
SC5-style kitchen hygiene inspections covering all seven key areas with full checklist detail.
HACCP Plans
Build hazard analysis and critical control point plans aligned with FSA guidance.
SFBB Records
Safer Food, Better Business documentation — the Food Standards Agency's own scheme for smaller businesses.
Allergen Management
Dish-level allergen matrices for all 14 UK regulated allergens. Natasha's Law compliant.
Food Safety Audits
SC5 / SFBB full-section audits with scoring, non-conformance tracking and sign-off workflow.
Batch Traceability
End-to-end traceability from supplier delivery through prep and dispatch — with instant recall capability.
Label Maker
Generate Natasha's Law compliant food prep labels with allergens, use-by dates and storage instructions.
Dispatch Records
Track what left your kitchen, when, and where — essential for central kitchens and catering operations.
Recall Manager
Isolate affected stock, log actions taken, manage sign-off and close recall events with a clear audit trail.
Risk Assessments
Create and review risk assessments across fire, manual handling, knife safety, chemicals and more.
COSHH Assessments
Full substance data sheets, PPE requirements, health risks, spillage procedures and disposal records.
Incidents & RIDDOR
Record accidents, near-misses and dangerous occurrences in a RIDDOR-ready format.
Pest Control
Routine checks, contractor visits and sighting reports — all timestamped and ready to present.
Staff Training Records
Log certifications, track expiry dates and keep evidence of every food safety and H&S qualification.
Corrective Actions
Open, assign and close corrective actions with a full lifecycle trail from raised to verified.
Supplier Management
Maintain approved supplier lists, food hygiene ratings, certificates and review dates.
Sites & Business Profile
Manage one or more sites, each with their own records, manager details and FHRS rating.
One-Click Export
Download your entire compliance history across all modules into a single structured HTML report.
Table of Contents
Auto-generated table of contents with links to each compliance section — easy for EHOs to navigate.
Print to PDF
Open in any browser and print to PDF. Page-break formatting optimised for professional documents.
Complete Audit Trail
Every record includes timestamps, who recorded it, and any corrective actions taken.
When your EHO visits, you're ready. The Inspection Report Pack exports your entire compliance history across all modules into a single, well-structured document with table of contents and print-ready formatting.
Download as HTML, open in any browser, print to PDF in one step. Every record shows who completed it and when.
How it works
Add your business name, site address, FHRS rating and manager details. Takes under five minutes.
Add your cold storage units, cleaning templates, product list, staff members and allergen records.
Staff log temperature checks, delivery records, cleaning sessions and any incidents — on any device.
See overdue tasks, out-of-range alerts, expiring certifications and open corrective actions at a glance.
When an EHO visits, open the EHO Report Pack and download everything in one click.
Who it's for
🍽️ Restaurant
Daily fridge checks, cooking temps, cleaning schedules, allergen matrices and HACCP plans — always ready for a surprise EHO visit.
☕ Café
Prep labels, allergen information and delivery checks managed digitally. No paperwork pile, no missing records.
🍺 Pub / Bar
Cellar temperature logs, COSHH records for cleaning chemicals, staff training evidence and risk assessments.
🏨 Hotel Kitchen
Multiple menus, multi-site management, staff training records and HACCP documentation — all in one platform.
🍱 Catering Company
Batch traceability, dispatch records, allergen declarations and EHO export across every event or client.
🚚 Takeaway / Food Truck
Natasha's Law labelling, temperature checks, delivery records and HACCP — even from a mobile setup.
🏭 Central Kitchen
Full traceability from goods-in through prep, labelling and dispatch. Recall management built in.
Pricing
Every plan includes a 14-day free trial with full access. No charge until day 15. Cancel anytime — no contracts, no exit fees.
Essential
Per site, per month
14 days free, then £36/mo
Full access to all 13 compliance modules — unlimited records, one site.
Essential + Label Printer
Per site, per month
14 days free, then £48/mo
Everything in Essential plus a physical label printer shipped to your kitchen.
Concierge
Per site, per month
14 days free, then £72/mo
Full platform access plus a dedicated food safety consultant — weekdays 9am–5pm GMT for HACCP, COSHH & compliance guidance.
Pricing notes
Join UK hospitality businesses keeping their compliance records digital, organised and EHO-ready. Start your 14-day free trial today — no commitment required.
No charge for 14 days. Cancel anytime. Per site, per month. All prices exclude VAT.
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